Knowing the Location of Your Workstation Can Save You Money
With 650 Enovate cordless workstations deployed across five hospitals, Ty Ackerman, IT Software Asset Manager at Baptist Health in Jacksonville, FL had a problem.
He needed a quantifiable way to optimize his workstation fleet. While it’s important to maintain backup gear in a hospital, redundant workstations sitting idle are expensive.
“At our Heart Hospital, we had twelve workstations on the fourth floor,” Ackerman explained, “yet there are only 24 beds on that floor. Why do I need a $10,000 workstation for two beds? We needed more data to size our fleet with accuracy.” A typical workstation-to-bed ratio is 1:6 and Ty had a 1:2 ratio.
Baptist Health implemented a nine-month pilot study of Rhythm at their Heart Hospital. Rhythm is the industry’s first cloud-based system to remotely monitor and manage any sized fleet of mobile EHR workstations with real-time visibility. The system delivers a dashboard view that allows IT staff to streamline service and optimize the equipment availability for nurses – across multiple departments, facilities, and locations.
When the Baptist Cancer Center needed two new workstations, rather than immediately investing in more equipment, Ackerman used Rhythm. “I logged into Rhythm and found two workstations at the Heart Hospital with the lowest utilization,” Ackerman said. “Without this data, the nurse manager would not have relinquished the units. And, instead of buying two new workstations, we saved $20,000.”
Ty Ackerman quickly realized a wealth of valuable insights from Rhythm data. By comparing two reports – one tracking PC usage and the other tracking workstation movements – Ackerman was able to determine if the nurses were using workstations in a mobile or stationary manner. With the Rhythm data, Ty was able to reallocate underutilized workstations in his fleet and make informed purchasing decisions on whether he needed mobile workstations or fixed wall units for his hospitals.
Rhythm data ultimately translated into real savings. “We were able to identify a workstation that was only used 20 minutes a day on average in a month,” Ackerman explained. “So why do we need that unit? Rhythm allowed us to lower our operational cost by analyzing workflow data.”
At Baptist Health, Rhythm proved its value during the nine-month pilot producing a savings almost equal to a full year of Rhythm licensing across all five campuses in the Baptist system. Read the entire Rhythm Case Study here.